About us
We are the Parliamentary Health Service Ombudsman, an independent national ombudsman service. We are here to make final decisions on complaints that are yet to be resolved by the NHS in England, UK government departments, and some other public organisations. We do this fairly and transparently without taking sides, and our service is completely free.
About the role
An exciting opportunity has arisen to join our Finance Team in the Manchester office.
We are hoping to attract a highly organised individual, with the ability to work on their own initiative as well as part of the wider team.
Reporting to the Finance Officer you will be responsible for undertaking the day –to –day operational activities of PHSO’s banking, accounts payable and payments services.
The successful candidate will have proven experience of double entry book-keeping, including basic accounting concepts such as accruals and prepayments, as well as familiarity with banking requirements; travel and subsistence rules; payments and purchasing processes.
Knowledge of Accounts Payable processes and systems, as well as strong IT skills, including Outlook, Word and Excel is essential.
Job Description
- To support the delivery of the day-to-day financial and banking operations for PHSO, including:
- Accounts payable;
- Daily banking; and
- Entering necessary general ledger journal entries on request
- To raise purchase orders as necessary, where not delegated to business partners;
- Day to day tasks required to maintain and operate the accounts payable, cash management and general ledger system, including preparation of payment runs;
- Being a point of contact on travel and subsistence (T&S) matters, including any queries from staff on the application and interpretation of the T&S code;
- Supporting efforts to ensure prompt payment of invoices and the accurate recording of accruals;
- Processing expenses using SUN, ensuring that supporting evidence has been provided and appropriate authorisation received;
- Processing properly authorised invoices using SUN by matching invoices to purchase orders, goods received notes in readiness for payment;
- Finance-EPA inbox maintenance and supporting the CAST team with raising purchase orders for external advisors and processing approved claims for payment on IPOS;
- Process Journal entries into the SUN financial system;
- Assist with monthly and year end reconciliations as required;
- Processing recharges with regards to procurement credit cards and cooperation with the card holders to provide supporting documentation and coding;
- Downloading Advanced Inquiry reports and producing monthly purchase order reports;
- Setting up new supplier accounts and updating existing supplier account in accordance with PHSO requirements;
- Assisting the Senior Financial Accountant with audit queries and FOI requests as and when required.
The Successful Applicant
Essential:
- Knowledge of double entry book-keeping, including basic accounting concepts such as accruals and prepayments;
- Familiarity with banking requirements; travel and subsistence rules; and payments and purchasing processes.
- Good standard of education with relevant practical experience.
- Knowledge of Accounts Payable processes and systems
- Good IT skills, including Outlook, Word and Excel.
- Previous relevant finance operations experience.
- Demonstrable high levels of organisation, efficiency and flexibility.
- Ability to use own initiative and working under pressure.
- Communicate clearly in an effective and appropriate way, including variation of the message to suit the needs of the audience.
- Engage with people displaying honesty, integrity, conviction and enthusiasm.
- Experience of prioritising own work.
Desirable:
- Previous experience with SUN financial systems.
- Experience of prioritising own work.
- Experience in a role with a strong ethos of customer service.
What's on Offer
What is on offer for the candidate:
- Salary of £25,437- £29,148 - depending on experience
- Civil Service Pension scheme (minimum 26.6% employer contribution)
- 30-day holiday entitlement, plus 2.5 extra statutory holidays on top
- Flexitime: Core hours between 10.00-12.00 and 14.00-16.00
- Extra 2 days of Flexi-leave each month for additional hours that have been accrued
- Access to a wide variety of internal and external wellbeing support, 24/7 assistance programmes and health advice
- Study support package is available.
How to apply
Please submit your CV by 10AM on 09 June 2022.